Email Back-up

      As modern life depends a lot on electronic communication and mainly e-mail messaging, creating regular e-mail backups is significant to minimize the possible effect of loss of correspondence and important contacts. However, when it comes to email backup software, it appears that there are many unlike e-mail clients that there can be no common technology that may be implemented in a single utility. Backup has a understandable task-based interface which allows backing up of emails either as a separate task, or as a part of a bigger statistics retention scheme. Backup tasks may comprises data of diverse types (files, folders, Outlook data, databases, etc.), can be programmed and have multiple properties which are applied to the chosen data set :- full or incremental backup, compression, encryption, and other.

To back up Microsoft Outlook, Outlook Express, or Windows Mail, you need to select Outlook during backup task formation, and the utility will automatically locate all the data and display it in a tree-structured appearance.

To back up incoming mails from a POP3 mail server, select Email Messages.

To back up Exchange Server, select MS Exchange. But note that this feature is not available in Standard or Professional editions of Handy Backup.

Benefits of Email Backup

If you back up your mail messages directly from the mail server, you will be able to open them with any mail client because the format (.eml) of the backed up messages is supported by every mail clients

Backup setup is tremendously easy  and you only need to specify your server, login and password

Handy Backup will check the settings of your mail server and inform you if they are correct or not

You do not have to download the web page of your mail service. In its place, you can back up messages to a local computer and read them in the offline mode.

Viruses, software failures, power failures, individual errors, hard drive failures are few examples of what might destroy the data on a hard drive, which includes all documents, pictures, emails and other files. The easiest way to find out precisely where your emails are stored is to start Outlook Express, go to the Tools menu, and open the Options dialog box. In the Options dialog box, select the Maintenance sheet and click the Store Folder button. Here we would be able to find the path the folder containing your emails. To open the folder, copy the path and paste in the address field of the Windows File Manager. You will be able to see a number of .dbx files and possibly some other files, too.

    After locating the email folder, you can basically select all the files and press Ctrl+C. Then open the folder where you want to put the backup copies (on another hard disk, a DVD or a network drive, for example) in Windows Explorer, & press Ctrl+V. To backup the Address book, you can track these steps:-

·         Select Tools | Address Book... from the menu in Outlook Express.

·         Choose File | Export | Other Address Book...from the address book's menu.

·         Select Text File (Comma Separated Values) as the export format.

·         Click Export.

·         Select the location you want to export your address book to using the Browse... button.

·         Give your backup copy a meaningful name.

·         Click Next.

·         Select the fields you want to include in your backup.

·         Finally, select Finish.

·         Click OK.

·         Click Close to end the process (successfully, I hope).

      Additionally, there are several email backup utilities which may make the backup procedure much easier. Outlook Express Backup Genie is one part of software that can offer peace of mind by creating dense backup copies of emails, attachments, address book, signatures, blocked list, mail rules and settings occasionally. The difference between using a automatic email backup value and manual backups, is that the first can be scheduled to create backups quiet in the background at specific time intervals, and it includes all email information (signatures, blocked list, etc.) which otherwise would be more complicated to save. Also if ever the backup is required, the application will ensure that the restore process is made smoothly. And, it works with top 9 well-liked email clients.

If you need any further assistance regarding help for Email Back-up, please visit http://www.livetechcare.com